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To make sure that your heading is recognized correctly, use the Ctrl+Shift+8 shortcut to select the data range, then look at the first row. If it doesn't match your expectations, then you need to either modify the character of the data in your table, or you need to select the data range before using the Sort dialog box. To make sure that your data range is recognized correctly, use the Ctrl+Shift+8 shortcut to see what Excel selects this is what will be sorted. For instance, if Excel doesn't think you have a header row, and you do, then your header is sorted into the body of the data this is generally a bad thing. How pleased you are with the results depends on whether Excel got both the range selection and the header row determination right. Only after selecting the range and determining if there is a header row will Excel do the actual sorting. (The row looks just like another data row to Excel.) As well, if your data table consists entirely of text and your header row contains nothing but text, Excel will-virtually all the time-fail to recognize the header row.

Likewise, if the header row is formatted the same as the other rows in the data range, then it may not recognize it. For instance, if there are any blank cells in the header row, Excel may think it isn't a header. This is where sorting with the toolbar tools can become tricky-your header (assuming you have one) must meet some rather strict guidelines in order for Excel to recognize it as a header. It then examines the first row in the selected range to determine if it contains header information or not. If you have a single cell selected, Excel extends the selection to select a range (much like pressing Ctrl+Shift+8) bounded by one or more blank columns and rows. The second assumption affects exactly what Excel sorts. If you want to perform secondary and tertiary sorts on more than one column (or row), you need to use the Sort dialog box. Using the toolbar tools allows you to do the sort more quickly, but Excel makes a few assumptions in the process.įirst, Excel assumes that you want to sort only by the column of whatever cell you have selected. There are two ways you can sort information in Excel: using the Sort Ascending and Sort Descending tools on the toolbar or by using the Sort dialog box.